New Deal Era Dead Records Slated for the Salt Mines

The National Archives’ massive collection of New Deal era records, including the cherished Civilian Conservation Corps (RG35) documents, is embarking on a historic move.

color image of shelves metal with boxes of archived records, left side of image shows the rough carved out limestone walls in Federal Reserve Center salt mines NARA Lexana KS
New Deal Era Dead Records Slated for the NARA Salt Mines similar to the Federal Records Center in Lexana, Kansas.  NARA

  Ever wonder about those old New Deal era records that were turned over to the National Archives by various government agencies for a Preliminary Inventory (PI) when their programs ended in 1942?

   One of those vintage collections is Record Group (RG) RG35 containing agency Records of the Civilian Conservation Corps (CCC). The CCC was initially named Emergency Conservation Work (ECW); the program was commonly and later (1937) officially known as the Civilian Conservation Corps (CCC), the name under which they are cataloged.

   The files in RG35 may be over nine decades old but they remain a fascinating and insightful collection of Great Depression documents, letters, appeals, CCC camp inspections, investigations, visuals and dispatches from the first, longest-lasting, and most popular of the 60 New Deal agencies, the CCC. They may be vintage, but they are far from forgotten by history enthusiasts, genealogists, and researchers alike.

New Deal Records Unavailable

  In early November 2024, a research request was sent to the National Archives and Records Administration (NARA) in College Park, Maryland, for Civilian Conservation Corps (CCC) camp Inspection Reports found in Record Group RG 35. The reply was unexpected – the RG 35 stack is closed and slated to be moved to the NARA Federal Records Center in Kansas City, Missouri. Unfortunately, the records will be unavailable until 2025.

Disappointing? Yes. But there’s more to this story and the New Deal era collections.

What can be established is that thousands of New Deal era textual records, deemed inactive, will be stored offsite deep beneath the Kansas and Missouri prairies in one of NARA’s underground man-made limestone caves, much like the subterranean storage facility in Lenexa, Kansas pictured above. The caves are within driving distance of the Kansas City NARA and, good news for researchers, parking is free.

A complete listing of the RGs moving to the salt mines is listed on the NARA website titled “What’s New For Researchers” for October 2024.

composite image of items found in RG 35 CCC Inspections Reports
A composite image of documents found in RG 35 NARA, Entry 115, the CCC Inspection Reports. Many folders contain more than just the standard reports. Inspectors would often include news reports, photos, announcements, brochures inviting community involvement and a sampling of items that would enhance and compliment their CCC camp inspection reports. ©2024KathleenDuxbury

The Custodial Why, How, and Where of New Deal Era Records

    This news was confirmed in conversations with the acknowledged go-to source and expert for all things New Deal at the College Park NARA, Eugene Morris.    What follows is the gist of our correspondence, beginning with:

“Gene, what’s happening?”  Say it ain’t so. What Record Groups are moving in 2025? Is there a list?.. . Also, WPA, the work projects and art programs (microfilm, photographs & textural). Are the New Deal records being moved?

Gene answered …

It mostly has to do with the fact that the New Deal era records are mature, dead records (nothing new coming in). They don’t require a lot of additional work. They don’t have PII or restricted information.

  • Stack 530* is being taken over by the Presidential Libraries unit, so everything in there has to move out, either elsewhere in the building or to KC. The New Deal cluster of records, RG 35 (CCC), RG 69 (WPA), RG 114, (NYA) and RG 135 (PWA) are all slated to move to KC. This will probably happen in the March to May of next year.
    *Stack 530 is a very large room with 50+ rows of movable shelving in it. It’s being taken over by the Presidential Libraries unit to house records and items from the Trump and Biden administrations until their respective libraries/museums are up and running. Then it will continue to provide that service to subsequent administrations.
  • CCC records in other RG’s will still be here, like RG 79 (Park Service), RG 95 (Forest Service)… RG 407 and the little bit in RG 121.
  • …the special media, the records in Still Pictures, Motion Pictures and Cartographics, will remain here in College Park.
  • The records should only be closed for 6 to 8 weeks. The year I mentioned is the time it will take to get a staffer familiar enough with the records to do good reference work.

Some material in Stack 530 is not being moved to KC and is being moved to other stacks here. Because we’re so strapped for space, that means some records in those other stacks* will move to KC to make room for the records from Stack 530.

Building new buildings is expensive. Digging out a chunk of an old salt mine in suburban Kansas City and framing rooms inside is much cheaper. We have had “caves” in Lenexa and Lee’s Summit, Missouri for 25+ years. Both sites are roughly 30 minutes to an hour’s drive from our KC branch.
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New Deal records research will become more challenging. Perhaps, the National Archives’ ongoing digitization initiatives will prioritize these popular RG35 New Deal era records slated for the salt mines. As technology becomes available perhaps scans of these records will be considered for inclusion in their online catalog given its historical significance.

It stands to reason demand will grow for digital access to these and other archival New Deal records once the highly anticipated release of the digitized Civilian Conservation Corps Individual Records of Employment, Form No. 1 are freely uploaded  and made available to the National Archives Catalog before the end of 2024.

The research and New Deal stories continue.

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NOTES:
Image: Lexana, Ks  Federal Records Center, The National Archives Goes Underground, Spring 2016, Vol. 48, No. 1 | The Historian’s Notebook
By Jessie Kratz

Deciphering an Individual CCC Enrollment Record

Sample of a CCC Individual Enrollment Record

In May 2024, an exciting notice was posted on the National Archives and Records Administration (NARA) website announcing the digitizing and soon to be available catalog of Civilian Conservation Corps (CCC) Individual Records, A – Z., millions of them.
They are scheduled to be added, on a rolling basis, to the National Archives and Records Administration (NARA) Catalog. Completion is targeted for the end of 2024. There will be a searchable alphabetical roster of names, downloading will be free.

The NARA website has provided a downloaded PDF, “Sample CCC Documents“. The example uses enrollment files for Willard Elton Knight’s second CCC enrollment in 1935 – 1936. The sample contains a brief five pages with a wealth of information. It also provides details on a previous enrollment, in 1934, and intriguing nuggets regarding the character of his last discharge.
_____________________

CCC Individual Enrollment Record – Willard Elton Knight

* Pages 1 & 2 – C.C.C. Form No. 1,  which answers the General Information and biographical questions asked of enrollees.

CCC Individual Enrollment REcord for Willard E. KnightCCC Individual Enrollment REcord for Willard E. Knight

* Page 3 & 4 – forms with entries made by physicians, commanding officers or the local camp contract surgeon regarding findings during physical examinations, medical treatments and inoculations. Also included in Willard E. Knights CCC file are notations of successful hernia surgery, satisfactory recovery and return to the same CCC camp and work.
When Willard applied the 2nd time he was 20 years of age, use to hard farm work and road construction, but when transferred to a new CCC Co. 2812 in Blackwell, Oklahoma there was a problem. His “refusal to work” resulted in a Dishonorable Discharge.

CCC Individual Enrollment REcord for Willard E. Knight

CCC Individual Enrollment REcord for Willard E. Knight

* Page 5– Application for Enrollment, a form generated under the guidance of the Department of Labor by the Oklahoma Emergency Relief Administration specifically for young “Junior” men, single between the ages of 18 – 28 years.   This Coal County Relief Administration document confirms Knight had satisfactorily served 9 months in 1934 as a regular CCC enrollee, he was Honorably Discharge. After several months, unable to find work he applied again and was approved for CCC employment.

CCC Individual Enrollment Record for Willard E. Knight APPLICATION filed at Coal County Oklahoma Relief Board

___  NARA and other historical records demonstrate and show us just how many government agencies came together to make the CCC the success that it was, and they all had their regulation forms.

How did it all come about? We have Frances Perkins, Secretary of Labor, to thank.  Read about the genesis of the Civilian Conservation Corps (CCC).  We have Frances Perkins, Secretary of Labor, to thank. She was in the room where it happened. It was Secretary Perkins who went to Capitol Hill and convinced Congress of the need and national benefits of what the CCC program could offer, but they had to recruit individual enrollees first and that required applications and forms for administrtion.

“Mr. President, we haven’t got an
employment service.”

See:  New Agency, New Forms – Digitizing CCC Individual Enrollment Records.

 

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C.C.C. Origins & Labor Secretary Frances Perkins

“Mr. President, we haven’t got an
employment service … Make One, Create One.”

New Agency, New Forms – Origin of CCC Individual Enrollment Records

As the CCC Individual Enrollment Records are being digitized the backstory of White House discussions addressing the recruiting, accounting and fundamentals of establishing the Civilian Conservation Corps (CCC) are legendary.  By establishing this new government agency, which provided jobs for millions between 1933 – 1942, a collection and variety of forms, regulations, and reports were generated. These documents are a part of our national story, a record filled with questions answered by millions who were touched by hardship and need between 1933 – 1942.
By digitizing these CCC records and making them freely accessible another catalog of New Deal history will be open for research, insight and education before the end of 2024, I’m told.
_______________________

“Mr. President, we haven’t got an
employment service.”

1933-April 10 - Rutland Daily Herald -Secretary Perkins announces enrollments in CCC will begin at local relief offices. Francis Perkins, Secretary of Labor likened President Franklin Roosevelt’s method of getting things done,
“to put dynamite under the people who had to do the job and let them fumble for their own methods . . . This great brainstorm about giving the unemployed relief by taking them out into the woods to do forestry work. I first heard this from the mouth of Franklin Roosevelt, without any preparation at all . . . I thought it was a pipe dream . . . He thought you could just take everybody who was applying for relief and put them in the forests . . . He just thought of all the unemployed, not just of the young men. The young men were my idea later . . . ”

I said “how are you going to recruit? If you are going to pay them money, how are you going to get them:.” He said “Use your employment service” I said “Mr. President, we haven’t got an employment service.” . . . He said “Make one. Create one.”

Which she did.
________________
On April 5,1933 Executive Order No. 6101, issued by the President, set in motion a new government agency, originally called the Emergency Conservation Works (ECW), but better known as the Civilian Conservation Corps (CCC).
As Secretary of Labor, Perkins was in the rooms where it happened. Her vivid recollections, from the first 100 days of FDR’s first administration, describe the genesis of the CCC and the vital role played by the Departments of Labor, War and other government agencies. There was a remarkable coming together of government agencies to devise and  implement a system, as mandated by FDR, which allowed for the inductions and placement of over 250,000 junior CCC recruits in yet-to-be organized reforestation camps by early summer of 1933.

Local relief offices were swamped with applicants, in some cities they were told to return; forms and guidelines had not arrived from DC.
The Army, in anticipation of the CCC program, was prepared with new regulations dividing the country into nine Corps areas for administrative purposes. Upon induction, either at the camp or Army recruitment center, new enrollees were examined, swore to the Oath of Enrollment, assigned a CCC company, fed, clothed and transported to their  newly organized reforestation camp. Before they climbed into their assigned bunk that first evening they had answered questions, signed forms and passed examinations, all, presumably, in compliance with C.C.C. Form No. 1.

Continue reading “C.C.C. Origins & Labor Secretary Frances Perkins”

Records – CCC Enrollment

Civilian Conservation Corps (CCC) enrollment records are archived at the National Archives & Records Administration in St. Louis Missouri. (NARA-SL). These records may be accessed by either submitting a written request or submitting a NA Form 14136, Request Pertaining to Civilian Conservation Corps (CCC) Personnel Records.

Requests for Civilian Conservation Corps records should include:

  • Full name used at the time of service (provide exact spelling and include the middle name if known); nicknames (if known); also include spelling variations.
  • Social Security Number (if known)
  • Date of birth
  • Place of birth
  • Home address (city and state) at time of service (this would be where they enrolled)
  • Parents’ name. If the enrollee was an orphan or a war veteran list the closest relative or dependent.
  • Dates of service
  • CCC Company numbers
  • Location of CCC camp(s) (city and state)
  • Title(s) of position(s) held – What is meant by position or title is their status. Were they a regular- junior enrollee, war veteran, native american, artist. Some CCC enrollees advanced to the position of Leader, Assistant Leader, Company Clerk, Canteen Steward and various titles that were considered part of the technical staff.

Send your  written request to:
National Archives & Records Administration
ATTN: Archival Programs
P.O. Box 38757
St. Louis, MO 63138
General information and questions- 314-801-0800
stlarr.archives@nara.gov

Allow several weeks for a response. NARA will do a free search. If a record is located you will be contacted with invoice/payment/delivery instructions. Fee information can be found here:  NARA CCC records.

If you plan on visiting the archives in St. Louis it is suggested you submit your request prior. Directions may be found on their website – NARA St. Louis.

When visiting the archives there is no fee to photograph or scan the records, but there is a charge for use of their onsite copy machines.